Recently, psychologists have noted an increased amount of stress in the population. It is not surprising, because in the cities there is a high rate of life, and, striving everywhere to be in time, a person gets a not-too-strong overstrain. Therefore, it is important for all to be able and know how to organize your time with maximum benefit for yourself. As a result, this will allow not only to keep up with everything, but also to find opportunities for personal affairs and recreation. This skill is needed not only adults but also children. After all, it is from an early age that it is most effective to learn something.
Why do you need the ability to organize time?
It seems strange to some people to learn to plan their time. Someone thinks this is a lot of bore. Most likely everyone knows this type of person who is always and everywhere late? It is unlikely that he can cause pleasant sensations. But competent planning not only saves you from being late, but also allows you not to live with the feeling "again the day was wasted." So, the advantages of organizing time:
- There will be no constant rush.
- Absentmindedness goes away.
- There is a time for hobbies and meetings with friends.
- There is no feeling that the days are “wasted”.
- The creation of working days and weekends.
- Lack of processing.
As you can see, obviously, knowing how to effectively organize time is useful for every adult. The main advantage of this is that in this way a person is saved from nervous overstrain, anxiety and subsequent stress. In other words, correctly allocating time, you can save health.
Ways to organize time
For a long time, there were many ways to organize their time. There is no one true form, because they need to be selected based on the individual characteristics of the psyche. For example, for each category has its own time management principles. It’s clear that it’s easier to organize a student’s time than an employee’s time in a meaningful position.
Basics for planning
First of all, buy yourself a diary. What it will be - you decide. Some people prefer a notebook with a razlinovka by dates, others are more comfortable by week division, and the third need purely white sheets. In any case, you will need something where you will record your schedule. Do not seek to find the most expensive or cheapest option. Choose what you like. The main thing is that you feel comfortable using it.
Option for advanced - electronic diaries. There are many different kinds of programs that can be customized to your taste. Also, most of them have synchronization with a smartphone or tablet.
The key point: the diary should always be kept before your eyes and promptly make changes to it.
Before starting work
If earlier you did not try to organize your time, then you will have to go through many difficulties. Therefore, immediately remember the phrase "The best is the enemy of the good" and try not to worry. When a person learns something, he does not do everything right away, and this is normal.
You should always strive for the ideal, but not everything will turn out correctly on the way, and this is normal, as it is not so easy to organize your time, not knowing how to do it. So be persistent.
Decide on a life concept
In any business, it is important to be aware of your goals. To do this, in time management (this is the name of the branch of science on how to organize your time) it is customary to single out three types of goals. These are long-term goals, medium-term goals and short-term goals. In general, the only difference is at what stage you decide to implement them.
Therefore, an important rule - write down your goals. Be sure to do it on paper. The only way you can do them. Why do you need it? When you write down a goal, you accept it and materialize it. When you see a list of goals, then you see your business plan. So you separate the grain from the chaff, secondary from the main. After all, before deciding how to better organize your time, you need to decide on why you need it.
Define clear deadlines for accomplishing goals. Why do you need it? Blurred dates - blurred goals, the result is an impossible achievement. And by clearly limiting yourself to the time frame, you undertake certain obligations.
Trick to plan
For those who only learn how to organize their time, it is difficult to separate meaningful goals from secondary ones. This is especially difficult in terms of long-term goals. Perform a simple exercise: take a blank sheet of paper and write down absolutely all desires, from simple to incredible. All-all that will only come to mind. Then postpone the lists and return to them after a couple of days. Then write out what is written only what is meaningful for you. So you get your list of long-term goals.
The peculiarity of medium-term goals
You need to have a plan for three years or five years before your eyes. In other words, something global. You need to divide it into a large number of small goals, divided by monthly blocks. These are small steps towards their great achievements. It is important to consider such areas as health, recreation, sports, education, entertainment.
The resulting list is always kept before your eyes, because over time you can make adjustments to it.
How to organize your time correctly?
Buying a diary - make a habit of writing in it daily. Get in the habit of making a plan for the day before. This approach will allow you to save a few hours. What are the advantages of this approach?
- The order of doing things.
- Drawing up the route of movement.
- In a dream, the subconscious mind absorbs information better.
- Daily plan and long-term goals allow you to rank cases.
- Additional motivation.
- Visibility of active and accomplished goals.
In other words, planning each day is a good thing. It also allows you to properly prioritize. This will immediately mark the ineffective affairs.
Consider your biological cycles. For each person there are individual periods of activity and its decline. Therefore, it is logical to plan your affairs with their account. For example, labor-intensive business with a high concentration of attention should be carried out in the period of activity. This will work effectively.
Be sure to divide all the goals into categories. So it is easier for you to select the micro-goals inside them and execute. For example, what do you mostly do in a day? Suppose that this is work, home, personal care, free time and sleep. Already in these categories, create a list of goals.
Ask for help? - Yes!
It seems strange to many people to shift their affairs to others. Actually it needs to be done. No matter how much you want, your time and your personal abilities are limited, so feel free to delegate some of your responsibilities. Decide on goals and objectives, find those who can do it, and delegate them. Discuss control points and dates of execution. Do not forget at the end of the case to encourage performers.
How to organize the time of the child and teach him this?
Modern parents say: children have become inactive. Give them will, they will sit at the computer all day. In fact, today you can meet two diametrically different concepts of behavior: to completely score on children, do not let them breathe from school and section. In this case, it is important to maintain a middle ground.
How to organize the time of the student, so that he would have enough of him to study and hobby, sections, clubs, etc.? Teach him already from elementary school to plan the day. Talk to your child about what they can do. For example, school, lunch, arrival home, rest, homework, home help and personal time. Do not push him, just help with leading questions. First, help your child comply with the plan of action. Over time, he will be completely independent in this regard.
Paradoxically, those children whose day is most busy with school and circles are best able to distribute their time. The fact that they know how much they need to catch, and therefore try. At first, you need to clearly control the child’s trips there or there, but over time this need will disappear.
How to organize a child's free time? - Remember that parents are the best example for children. Therefore, if you know how to plan time, manage it and make effective lists of goals, then the child will easily transfer this system from you.
In any case, remember that learning effective time management takes a lot of time, as this should become your habit. And to form a habit takes a lot of time. Do not despair if you fail to do something or you forget to write something, everything comes with experience.
Another useful trick - learn to introspection. So you can determine which cases are of little effect per day, and which are effective.
Benjamin Franklin Method
Benjamin Franklin was the son of mylovar, but thanks to self-organization and discipline, he succeeded in many areas: in politics, diplomacy, science, and journalism. He is one of the founding fathers of the United States of America - he participated in the creation of the Declaration of Independence and the country's constitution.
A portrait of Franklin is placed on a hundred dollar bill, although he was never the president of the United States. He is credited with authorship of such catch phrases as “Time is money” and “Do not postpone for tomorrow what can be done today.”
Time for Franklin really was of great importance.
In 20 years, Franklin has developed for himself a system of organization of time, which he enjoyed throughout his life. Contemporaries called it the "Franklin pyramid" (sometimes also the name "productivity pyramid" - productivity pyramid).
At the heart of the pyramid - the values of life. These are moral guidelines in solving any problems. Franklin called them virtues.
For himself, he identified 13 virtues: abstinence, silence, love of order, determination, thrift, hard work, sincerity, justice, moderation, cleanliness, calm, chastity and meekness.
To work daily on himself, Franklin started a special notebook in which he took a page for each principle of life. Each page he lined on seven columns (days of the week). Then he spent 13 horizontal lines according to the number of virtues.
Thus, every day he focused on one of the virtues, and in the evenings in the squares he noted the blunders allowed on the path to "moral perfection."
The next stage of the Franklin pyramid is a global goal. It is based on life principles and answers the question: “What do I want to achieve by N years?” A global goal for a doctor, for example, may be the desire to become a head of department up to 35 years old, and for a manager to launch his startup.
Benjamin Franklin is truly the forefather of to-do-planning. He always adhered to the schedule and painted literally every step. Therefore, further in his pyramid go:
- master plan - step by step instructions for achieving a global goal,
- long-term plan - goals for the next 3-5 years,
- short-term plan - tasks for the next year and month,
- planning for the week and day.
All steps of the pyramid are arranged in series - each following is based on the previous one.
To organize your day according to the method of Franklin, you need to determine the fundamental life principles, set a global goal and make a plan to achieve it.
For long-term and short-term planning, you can use one of the electronic tools or make a paper notepad and implement the Quick Records system.
Stephen Covey Method
One of the followers of the Franklin system is Stephen Covey (Stephen Covey). This is a world-renowned expert and coach in the field of management. Covey is a professional speaker and author of many books. One of them was included in the list of the most influential business literature of Time magazine.
This is the book “Seven skills of high-performing people” ahead of its time. Covey wrote it in 1989, but it became a bestseller only after reissue in 2004.
Covey's concept is based on a sequence of seven skills.
- Sharpen saw, that is, to constantly improve.
- To achieve synergy, that is, to strive for mutually beneficial interaction.
- Be proactive.
- Try to hear first, and only then - to be heard.
- Start by representing the ultimate goal.
- Think in the spirit of "won - won."
- First do what you need to do first.
Implement the last skill will help the matrix of distribution of tasks and prioritization. Her Covey borrowed from the 34th US President Dwight David Eisenhower (Dwight David Eisenhower).
All tasks are divided into four groups:
- Urgent and important (to be done as soon as possible)
- Non-urgent important (strategic tasks with a remote deadline),
- Urgent unimportant (you need to do quickly, but you can postpone or not do it yourself),
- Non-urgent and unimportant (as a rule, such cases can be deleted or entrusted to third parties).
According to Covey, successful people rarely find themselves in time trouble, as they quickly deal with tasks from categories 1 and 3 and donate without pity cases from square 4. At the same time, 60–80% of the time and effort they devote to solving problems from square 2, because they are the engine of progress.
To become more effective, at the end or the beginning of the day, write down the tasks you are facing and prioritize them using the Eisenhower matrix (or the Covey matrix — whichever you like). To do this, you can use the application Eisenhower (iOS) or MyEffectivenessHabits (Android). Try to keep the proportion: 40% - important urgent matters, 60% - important non-urgent.
Tim Ferriss method
Timothy Ferriss is a popular productivity guru. Records of his public speeches collect millions of views, and books disperse in the same huge circulations.
No wonder - who doesn’t want to “work 4 hours a week, not sticking from the office“ from call to call ”, and at the same time live anywhere and be rich”? Ferrissa’s eponymous book became number one on The New York Times and The Wall Street Journal bestseller lists.
His method stands on two pillars:
- Pareto's law: 20% of efforts give 80% of the result, and the remaining 80% of efforts - only 20% of the result. This means that you need to focus on activities that are truly important.
- Parkinson's law: work fills all the time allotted to her. This means that the task must be assigned exactly as much as is needed to complete it.
To do more, you do not need to increase the duration of the working day. On the contrary, shorten it, focus only on the really important. All else, brush away, outsource or delegate.
The approach of Ferriss is consistent with the planning technique 1-3-5. Its essence is simple: one important case is added to the list of cases, three medium and five small ones. Total - nine. They are a priori distributed by urgency, which helps to get rid of the sensation of a robbery.
Ferriss - the enemy of multitasking and information overload. At simultaneous performance of several affairs there is a defocusing of attention. As a result, productivity does not increase, but decreases. It is the same with the continuous absorption of information. Constant checking of mail, messengers and social networks only creates a false sense of employment, but does not bring it closer to the goal.
But stress, on the contrary, Ferriss considers our assistants.
It should be noted that Tim Ferriss is not the only one who seeks productivity, working less. Stever Robbins, the author of the book “9 Steps to Working Less and Getting More”, suggests the method of “active days” for this, when on a certain day you assign yourself a “controller” who will monitor progress.
This method will suit you if you cannot follow strict schedules and to-do lists do not work for you. Build your day so that the most complex and important matters take up 20% of the time. Let the rest go on as usual. In other words, if you need to hold a business meeting, then you need to choose the day, time, duration, and strictly follow the schedule. The rest of the day can be devoted to any current work.
Gleb Arkhangelsky Method
Gleb Arkhangelsky is an expert in the organization of time, the founder and leader of the company of the same name. Its peculiarity is not in the creation of original developments, but in the fact that it sets out the methods of time management simply and easily, adapting them to domestic realities.
Arkhangelsky is the author of several popular business books: Work 2.0: Breakthrough to Free Time, Formula Time, Time Drive, and others.
The latter is the most popular. Time Drive tells about the importance of planning, goal-setting and motivation, as well as effective methods of time management and the fight against procrastination.
- "Frogs." Everyone has boring tasks that are constantly postponed for later. These unpleasant things accumulate and psychologically crushed. Но если каждое утро начинать с «поедания лягушки», то есть первым делом выполнять какую-нибудь неинтересную задачу, а потом уже переходить к остальным, то постепенно дела упорядочатся.
- «Якоря». Это материальные привязки (музыка, цвет, движение), связанные с определённым эмоциональным состоянием. «Якоря» необходимы для того, чтобы настроиться на решение той или иной задачи. For example, you can accustom yourself to work with the mail under classical music, and whenever you are too lazy to unload Inbox, you just need to turn on Mozart or Beethoven to catch the necessary psychological wave.
- "Elephant Beefsteak". The larger the task (to write a thesis, to learn a foreign language, and so on) and the harder the deadline, the more difficult it is to begin its implementation. It is the scale that frightens: it is not clear where to start, whether there is enough power. Such tasks are called "elephants." The only way to “eat an elephant” is to make “steaks” out of it, that is, to break a big deal into several small ones.
It is noteworthy that Gleb Arkhangelsky pays great attention not only to the rationalization of working processes, but also to rest (the full name of his bestseller is “Time Drive: how to manage to live and work”). He is convinced that without a good rest, including healthy sleep and physical activity, it is impossible to be productive.
Plan your every day. Todoist, Wunderlist, TickTick and other similar programs and services will help you with this. Split up complex scale tasks into small ones. In the morning, do the most unpleasant work so that in the remaining time you can only do what you like. Develop triggers to help you cope with laziness, and do not forget to include in the schedule of rest.
Francesco Cirillo Method
You may not know the name Francesco Cirillo, but you must have heard about Pomodoro. Cirillo is the author of this famous time management technique. At one time, Francesco had problems with his studies: the young man could not concentrate at all, he was distracted all the time. The simple kitchen timer in the form of a tomato came to the rescue.
The essence of the Pomodoro method: the length of time spent on work is “tomatoes”. One “tomato” = 30 minutes (25 minutes to work and 5 to rest). We start the timer and work with maximum efficiency and minimum distractions for 25 minutes. The signal sounds - it's time for a five-minute break. Then restart the timer.
Thus, productivity is measured by the number of “tomatoes” performed per day. The bigger, the better.
In order not to spend 25 minutes on inventing things for yourself, you need to make a list of tasks in advance. In it, you will also be able to mark the number of whole “tomatoes” (put a cross in front of the task) and distractions (put an apostrophe). This allows you to determine how long it took to complete a task and how difficult it was.
The Pomodoro method is affordable and flexible. If you want, keep a to-do list on paper and measure 25-minute segments with a kitchen timer, and if you want, use special services and applications.
It is important to understand that a person at a particular moment can effectively perform only one task and this is the task on which he is focused here and now. Multitasking does not exist, you can only quickly switch between tasks. In addition, the cleaner the head, the less it is full of tasks and thoughts, the more efficiently it understands. As the computer can hang, if you run a huge number of programs, so the person who took on too much starts to slow down. Hence the conclusion: it is better not to keep the task lists in your head, the schedule, the plan for the year - in general, everything that eats resources and prevents you from concentrating on the current moment.
Thus, we need to organize an external repository (outside the head) of task lists by spheres and keep all the necessary information there. To do this, any simple task manager is suitable.
Task pool in task manager
Every time when a certain thought or idea comes to our mind, we add it to the list of tasks of the necessary sphere. If necessary, add a reminder. This task will not always have to be completed, because after a while it may lose its relevance, and this is normal. The main thing is that she does not sit in our head and does not eat resources. It makes sense to have a separate list for ideas, which is all that comes to mind. Later, after analysis, the ideas are turned into tasks or sent to the trash.
It is important to understand: when we add a task to the list, the brain remembers it and reserves resources for it, and when we mark a task as completed, the brain releases these resources. By performing a physical action and noting the execution, we help the brain to understand that the work is done. Otherwise, the brain may not be aware of the fact that the task has been completed.
The beauty of the list is also in the fact that you can always see a list of already completed tasks and wonder how much you actually have time for the day, month, year. And how much you can catch in a lifetime?
List of completed tasks
From this point of view, working with mail in the Inbox instead of the classic Gmail interface is much more efficient: this way letters are turned into tasks.
Inbox (alternative Gmail interface)
The reason why many people suffer if they could not cope with the task is simple. The brain continues to allocate resources for it, and the more such unsolved problems accumulate in the head, the more it slows down a person. Therefore, it is important not to take on too much and bring everything to the end.
Next, you need to distribute your time between tasks and ensure movement in all areas. For this we need a calendar.
A calendar is created for each sphere, time is allotted for tasks. In this way, we ensure harmonious movement in every area. It is usually worth starting from the hours that are given to work, because this time is most often fixed and you cannot influence it.
If you think, in childhood, everyone had a daily routine in kindergarten, then a schedule at school and university, thanks to which much was possible to make. But when a person matures, he thinks that everything will turn out by itself, because before that someone was making this schedule. In principle, the way it happens, only this one takes into account their own interests, and not yours.
Separately, I would like to note that it is necessary to separate common life tasks from workers and, for example, training, you should not keep them in one list. For work, separate tools are used, which are sharpened for specific tasks and help to better track their implementation.
Work on the project in Trello
For online training courses, an environment is developed that allows you to track progress. For other areas, there are tools, for example, for accounting of finances or for tracking physical activity. The main thing - do not overdo it with them.
Online course, lecture progress
The brain understands that tasks are recorded and a specific time of day is allocated for them. This gives a sense of control and allows you to direct all resources to the solution of the problem, which you need to think about at the moment. This is the very state of presence here and now that the enlightened masters are talking about.
And yet you need to organize some kind of external repository of information and knowledge, so that you can always find something that can be useful. Most often these are technical articles and other rubbish that should not be remembered, but which sometimes need to be re-read.
Evernote Knowledge Base
This does not apply to fiction, which is recommended to be read periodically for the development of the imagination and in order not to become a highly productive robot.
How to use
I hope the general logic of the work is clear: the tasks are collected in pools tied to specific areas, a calendar is created for each sphere and the time is given in which the plan will be executed.
Distribution of tasks
In this way, we calm our brain, which understands that there is a special time allocated for all tasks, and if a particular hour is not occupied with anything, then you can relax and sink.
Plan for the week
Even if there is an unexpected event that breaks the schedule, then you can always return to business and normal daily routine, because you have everything recorded. The main thing - do not allow the brain to steam, if something goes wrong.
An example of a task pool ... I often receive mailings from various online training resources, and I add interesting courses to me in the list of “Learning, Development”. As soon as I finish one course, I immediately turn to the next. This ensures continuous learning.
Goals set the direction, give energy, so it makes sense to consider these tools in the context of movement to what was intended. Even if a person has one global goal, it consists of smaller ones that can be changed and supplemented. Therefore, it makes sense to customize your schedule for different periods of life.
To move in some areas need to set goals. In others, it is enough to perform routine tasks in order to maintain state. For example, in order to develop and grow, you need to constantly learn something new, and to be healthy, you need to brush your teeth, do simple exercises, eat well and regularly, and so on.
Everything that is written below is derived from personal experience and verified more than once.
- To feel the change, you need to try to use these tools for 3-6 months. This period guarantees the development of habits.
- Most often there is no need to set tight deadlines. But if any task should be completed on time, it means that it may take more time per day, which will result in a reorganization of the schedule. You may have to temporarily sacrifice some areas.
- Periodically, you need to view task lists by areas and clean them up: often the lists cease to be relevant. You also need to correct the schedule in the calendar, when you can not stick to it. If the actual schedule does not coincide with the plan, the brain begins to worry.
- If you share a calendar with family members or friends, they will be able to see when you are busy and when you have time for meetings. So does the famous drummer Dom Famularo (Dom Famularo).
- In the morning it is better to disperse the mind and body, and in the evening to slow them down: this mode is much more productive and corresponds to biorhythms. As my practice has shown, it is better to transfer training in the morning, while the head is fresh. For example, it is enough to learn a foreign language every morning for an hour without straining, in order to significantly raise the level in a year. I also noticed that if, after training, to give the body a light exercise, knowledge is absorbed better. Evening is better to devote only to physical exercise and rest, and the brain does not load.
- To feel good, it is better to get up early, hours at 5-6. And to get up easily, you need to plan meditation, training, exercises and the like for the morning. Many people in the morning for a long time lying in bed, and then in a hurry, gather and resort to work with a lousy mood. In this case, they still need some time to fully wake up the brain. Now imagine the mood with which the person comes, who, while everyone was asleep, managed to learn, do exercises and have a good breakfast - all without haste and with pleasure.
- In certain periods, priorities may change, so you need to periodically review the distribution of time between the spheres and adjust the schedule.
- In order to feel good physically, it is enough to do light exercises or swim every morning, and 3-4 hours a week to devote to something more active: yoga, dancing, TRX, and so on. It is also important to eat regularly 3-4 times a day. When I lived in India for five weeks and practiced yoga 2-3 times a day, six days a week, my body felt great.
- Books that you want to read, and films that you want to watch, it is better to record in separate lists.
- Sometimes, by procrastinating on the Internet, you can accidentally see an advertisement for a product and realize that you need to buy it urgently, otherwise life will lose its meaning. In such a situation, you need to add a thing to the shopping list and wait a week: usually within a few days, the desire disappears by itself.
- Many share work and life: they say that now I’m going to suffer from work, and in the evening I will live ... But if you think about it, work is an integral part of life. Life begins when you are born, and ends when death comes, and it doesn't matter what you are doing at the moment.
- It is important to be able to maintain flexibility. Even if you have overslept and do not have time to do the exercises, or some task has taken more time, you can always meet the schedule, reducing the time allotted for the next sphere, or postpone the task to the next day. You can not become a hostage to your own routine, in life, rarely everything goes clearly according to plan.
- It takes some effort to reorganize life and manage your time more efficiently, but even more effort needs to be made to make the optimal mode found habitual.
- By and large, it doesn't matter what you do or what you do. It is more important to focus on the current task at 100%, be present in the present moment, feel and be aware of what you are doing, receive feedback from the outside world and evaluate it adequately. This state is really achieved, and I occasionally succeed in this, but for this I need to unload my brain.
How to organize your time to do everything
- There is no perfection.
Choose your catch phrase: "The best is the enemy of the good." Of course, you need to strive for perfection, but you don’t have to do everything perfectly. It takes a lot of your time and effort, which will not always be appreciated. Working on something quickly and steadily, you will sooner or later come to perfection. The main thing is not to give up and be persistent.
- Plan your day in the evening.
How to organize your time when you have a lot to do? Try to plan your tomorrow, make a schedule and write it in your diary. The diary is needed not only to people who work in the office and businessmen. The diary is an assistant in the struggle for free minutes. Thanks to the notebook, you will not forget about important matters, and less significant ones will simply be filtered out.
- Divide your business by category.
All daily, weekly, monthly affairs can be divided into 5 categories:
- personal care,
- free time,
Thus, your time will be under your leadership and you will be in control of your every minute.
- Concentrate on one case.
No need to take an example from Julius Caesar, even if you are well doing several things at the same time. Most likely you will not cope with them, do not succumb to illusions. To perform a specific task, mobilize all your strength and try to do it as well and quickly as possible.
- Be sure to get enough sleep.
After a full sleep, you can be energetic throughout the day. Sleep supports youth, beauty and health. Do not neglect them.
- Learn to separate the secondary from the main.
It will help you constantly. What is more important - to cook dinner or watch the show? Washing or walking around the city? It is necessary to determine the main thing. A minor leave for later. And remember the golden rule: “Do not postpone for tomorrow what can be done today.”
- In the plan of the day, enter no more than 6 or 7 main cases.
The most important thing is to make your to-do list really possible. Do not overload yourself at the beginning. 6-7 successfully completed cases for the day is a victory that will bring you great pleasure.
Tips on how to do everything in a day
Daytime can be structured so that it is more than enough for everything, but for the planned mode is necessary. This should relate to the beginning of the day - the alarm clock should be set so that you have enough time for training camps, when you can catch up not only thoughtfully and calmly, but also solve sudden force majeure situations (the need to iron a shirt or replace a burnt hair dryer). Discipline, beginning with manifestation in free time, begins to shape the whole way of life. For example, you can stop transferring an alarm after a call to sleep, or you can learn to end an empty conversation with a girlfriend when you need to write a project or leave social networks when it's time to go to class.
Leave the house at the right time, go to a meeting in an unfamiliar place with a margin in order to have time to navigate the situation. All solutions can be optimized, many actions can not be performed. The fact that you miscalculated the time, did not prepare in the evening, or fell asleep in the soul, only you are to blame, not the people who will have to wait for you. The association with the aircraft works well, which will still take off at a specified time, whether you will arrive at the landing or not - a similar attitude should appear to all life events.
In order to remove the physiological factors of fatigue that reduce productivity as much as possible, in your daily routine and routine, take care of your well-being. These are regular physical examinations, adequate sleep, providing vigor and physical exertion to help compensate for emotional costs.
If you have a filling out, in the morning it is important to make an appointment with the dentist, and not to wash yesterday's dishes or prepare a project presentation. Start with the most important and difficult, reducing to the evening the level of responsibility of tasks. Если поставить рутинные дела на первую половину дня, то основные силы будут потрачены именно на это и тогда к вечеру будет довольно сложно браться за работу, требующую креативности или душевного участия. Все проекты, события, влияющие на дальнейший ход жизни необходимо выполнять максимально быстро, а вот протирание пыли и собирание пазлов можно перенести на вечер, ведь от выполнения или игнорирования таких вещей картина жизни особо не меняется.
День должен быть наполнен не только полезными и нужными планами, а также периодами отдыха. Specially set aside time for lunch, coffee, a walk, browse offers online stores or chat with friends. If at work you are distracted by the offers of colleagues to have a bite, and in the middle of dinner with your companion to give working advice, then you will not be able to express yourself effectively, and time will be wasted. This kind of behavior, which maintains the framework, causes respect, and the desire to act in favor of others ceases to admire rather quickly.
No need to strive to do everything at once in one breath, usually it only leads to exhaustion. The importance of periodic interruptions affects both performance and speed. During physical work, you can lie down or sit down, if the work is associated with mental exertion and constant sitting, then you should include periodic walks. You can go for bread to the store under the house, water the flowers in the office, walk to the next branch, if you want to talk to you or just get up to warm up. Someone easier to take breaks on a schedule once an hour, someone with their help shares semantic pieces of tasks performed. Even thinking about how to do everything with a small child, the rule of the need for breaks is essential for maintaining an adequate perception, instead of being irresponsible immersed in the problems of the newborn.
How to do everything at work
Work at all is associated with a lot of different features, ranging from duties performed to the place of stay. But there are universal rules that help optimize the work, and sometimes execute it before. It is worth starting with restoring order - this applies both to the office room and to your own home, which is important for those traveling or connected with technical support. The ideal order and organization of the space initially helps to tune in to the workflow and concentrate. For example, the problem of all freelancers - the lack of an organized working space, while the presence of soft pillows, cute toys and constantly running up children or pets does not allow to concentrate on the process. But this is also true for those whose workplace is outside the home - the lack of systematization of files in the computer, the chaotic storage of consumables in the end takes a lot of time.
Look for ways to optimize and facilitate the work process, thanks to the use of the latest developments, monitor the emergence of new products in your area. The engineer is stupid to draw everything by hand when there is AutoCAD, the surgeon will operate with a scalpel if you can use a laser, and the accountant use abacus instead of 1C. Tools that make life easier and save time are present even for creative artists and musicians. You can use lighter and more ergonomic tools or order consumables over the Internet without spending time on personal trips to the store.
Set the silent mode or turn off the receipt of alerts from social networks. Set restrictions on incoming calls or use special functions for managing incoming calls. The less you will be distracted by external stimuli, the less time it will take to return to the workflow. Discuss this moment with your close ones, agree on a way to connect the event of unforeseen situations.
Look for new solutions to situations not only with the help of gadgets. It may be that the inconvenient work of the printing house, which makes it necessary to wait a long time for the answer, is decided by changing the printing house itself or opening the printing center. Automatic work can not be done if you are once asked to write an appropriate program for you, and you can’t worry about your colleagues' timely congratulations if you pay for classic gifts with dates and delivery in the required service. Try to automate or entrust the routine as much as possible.
The psychological aspect is the fear of being incompetent when a person tries to do everything on his own, even if he is really overloaded. At such moments, it is quite possible to ask colleagues for help - this will relieve your schedule personally and improve relations. You do not need to shift everything, but you can ask to answer the call or grab on the printout and your documents of the one who goes to the printer.
If colleagues often use your reliability, more often shift duties or even put it into the habit, then it is necessary to stop such violations. Read again with their responsibilities and continue to refuse to perform others. Exceptions are moments when you yourself are not overloaded with work or have managed to finish everything, and a good person asks for help. Do not refuse the principle, otherwise, when you need help, there will be no one to turn to.
Start work with the most important tasks, and carry out the current tasks as you go or if the strength and desire remain. Human nature is such that the results of activities depend on the point of application and the quality of use. Here it is important to trace the dynamics of your personal activity, so that knowing the hours of your highest performance, plan on them important or difficult moments. If you are an owl according to the type of activity, then in the morning you will have a scheduled analysis of mail, planning for the next day, automatic data entry or template actions, but then you can start calculating important trajectories or make appointments with complex clients.
You can do everything at work when you feel your rhythm and work with inspiration. The desire to squeeze the result out of yourself by any means, without taking into account the intrinsic motivation and state, can turn into apathy, which lasts for weeks. Having a good rest, the body itself will show excellent results, while a half-hour walk can help you.
How to do everything a woman
The life of a woman is very diverse, and the desire to do everything at the proper level and sometimes have time can lead to a nervous breakdown. Particularly acute is the question of how to do everything with a small child. The basic principles repeat the techniques of time management, but there are several absolutely female tricks to save time. It is important to initially decide on what time is not enough and what needs to be done. After all, if all the time is spent on inconspicuous business, because of which important areas of relations and development suffer, then this situation is corrected completely differently than when a woman is late due to unwillingness to come.
The more responsibility and responsibilities appear, the harder it is to cope, and if at first it is still a feasible level, then at a certain stage you can load up so that an independent solution becomes simply impossible. It is important for a woman to learn how to ask for help, and this can be anyone - the husband can sit with the child, a colleague can bring documents, a friend can help choose a technique. This will save time needed for rest and recuperation.
There must be breaks and time allotted for taking care of yourself. Relaxation does not always mean lying in bed - here you need to put all the activities that fill you with energy and motivation. The more effective the process of recuperation, the faster you can cope with a regular load, the more power in life for the realization of desires.
Making a list helps not to forget anything, but the features of female psychology are such that desires are more readily fulfilled. You can play with this if you replace the list of necessary and mandatory cases for tomorrow with a list of desires. Even if it will be a planned trip to a car-care center, written as “I want for planned maintenance,” it already gives a lot of pleasant emotions and includes creative adaptation. For example, you can drink delicious coffee next door or read the chapter of your favorite book.
How to do everything with the child? Combine multiple classes. You can not just walk with your child, but combine it with your own yoga classes in the fresh air, and even engage in the physical education of the child. Cleaning is also perfectly combined with physical exertion, as well as listening to audio books, and if communication with friends is transferred to a beauty salon, then the number of positive emotions takes off tremendously, while saving time.
The algorithm itself
When I began to write this, I realized that I would be forced to write well-known platitudes, of which there are many written without me. How to be? After all, everyone can just read a few good and even not very good books, and everything is ready, you can act. Therefore, I will not dwell on platitudes; I will read it without my participation. However, once there is a request, then you need to try to describe the algorithm that I use.
To begin with, in order to keep up “everything”, you need to take a few simple steps.
- Determine why you need to keep up "everything." Set a goal: Decent, determine your Maximum life. That is, you need to determine your own motivation, the motive force that will push you. And no matter what area the goal is: family, career, education of a genius, the creation of an oligarch from an ordinary husband. Or is it a goal, tasks that cover several areas of your life. The main thing is to understand WHAT YOU NAME are going to live a life or some piece of life, if you can’t determine the motivation for the whole life.
- When you define a goal, you will understand what this “all” is in your life. There will be a clear idea of what is important, what is secondary, and what is not important at all, and what should not even be turned around. You will define the so-called and very popular today priorities, define your main tasks.
- Identify the roles and functions for each role that are involved in the process of achieving the goal, determine the behaviors and rules for each role. This is important because it will help you not to be distracted later on “inventing” behavior and rules in different life and work situations. This eliminates the painful and unpredictable switching.
- Carefully allocate time for your actions and do everything you have planned.
By following this simple algorithm, you can effectively distribute your efforts over time and determine how close you are to the desired result in each time interval. This algorithm stimulates action and allows you to evaluate whether you are going there.
Read more about each item on their own experience.
1. Maximum of life
Call it what you will: Maximum life or the Greatest goals of your life, but you need to think about it. From the age of 5 I knew that I want to be a public and significant person. The most important desire is not to be like “everything”, which means you need to choose a “unique” profession. From the age of 14 I knew that one of my most important goals was to make my children proud of me. At the same time, they should be proud of their mother (that is, me), not because she is “mother” and “the best” by definition, but for concrete actions, lifestyle. The main thing is to teach them only what I do myself. To be an example. And to be an example, you need to act, act, and again - act. At the same time, the outlines of the “reasons for pride” criteria appeared, which later, by about the 24th year, were formed in this way. See →
2. Tasks for the implementation of the Maximum
In order to keep up “everything”, it is necessary to move from general words to concrete formulations of tasks, to make fractional and detailed “desires” of your Maximum of Life. You must determine the actions that will implement your Wishlist, your biggest goals and values. Make a table where “For the sake of what” (your biggest goals, your ideal end result) will be on the left, and on the right - specific actions that you will take for the sake of it. Such a table is, in principle, a very useful thing, an excellent template for a planning system. Such a table should be done for any tasks that you plan yourself.
Especially for working moms
Lovely working moms, your main task is not to worry, but to be an example to your children, to be healthy and fun. Such a life provides a better example for your children than lengthy tutorials and conversations. Children do and get into the skill exactly what you are doing, and not what you are talking about.
“The laws of Lycurgus were not written down. In his opinion, everything that is important and necessary for the happiness of the state should enter into the custom and way of life of citizens from early childhood. That is why the legislator’s main focus was on raising children. ” “Lycurgus believed that the care of children should begin with the care of mothers. A woman should be healthy and fun. Only then will her children be strong and strong. ”
You need to plan all actions: from work to domestic trifles. Even calls to her children and time for experience are also time that needs to be taken into account and planned. Then I answer questions 1. What should I do when a child is very small? 2. How to be when a child is sick? 3. What to do when you are ill? 4. How to be when the family does not share your plans, thinks that they are the most important for me, etc.?
The most terrible thing, in my opinion, is to turn back and see nothing ... emptiness ... When we do not plan our life, we always feel the abyss behind us. Planning, we brick by brick we build a building of results that can be touched, touched, let other people use it, then the past becomes the right cupboard in which there are things you need (experience, knowledge, skills, stories, memories) on the shelves we know. Do not persuade yourself: I - a woman, I find it harder. Remember that "losers themselves program future failures."
How to organize your time
Who did not have time today, he was not just late - he missed his chance to improve life, influence his position. But to have time to do everything, it becomes more and more difficult. Not for nothing, we live in the age of information technology. Despite the availability of information, in order to be able to use it, you have to make a lot of effort to organize your time correctly and effectively.
I must say from my own experience that even 7 years ago, I did not think about planning or it was rather superficial. Today, without a laptop, diary - nowhere. They are my main organizers of the time.
I will explain why. I usually think in the evening about what needs to be done in a day and (today) write down an action plan. I write down, because I know, in order to go to bed calmly tomorrow, I have to think about what to do in the next day, and not about what has not been done during the past day - otherwise I will not fall asleep.
I know that the same thoughts accompany my other girlfriends. Do not suffer from insomnia or depression, only those who are satisfied with how the day went. In other words, I am pleased with everything that I managed to do in a day.
1. Understand that without organizing your time you can not do. Because no matter how I tried to persuade you to do this, until you yourself understand that it is a necessity for you - nothing will come out.
2. See how long your working day is: 8 hours, 12 or 4.
3. Make a list of things you need to do every day, i.e. routine. By the way, how to cope with the routine or the rule of two minutes - I advise you to read.
4. Buy a beautiful diary, as for me, so what is written with a pen can not be cut down and an ax. And for a girl, beautiful things are also a nice little minute of owning while planning your time.
5. Learn to divide work into urgent, necessary and just the one that another can do.
6. Do not be afraid to delegate your responsibilities. After you divide your work by urgency, you will surely find those tasks that are easier to pass on to others than to waste your time.
7. Write in the diary all the cases, arrange them in time. As soon as you finish one thing, immediately delete. In this way, you will cross out not only the diary, but the head as well.
8. Praise yourself when you have completed a day or more. This should not be embarrassed, on the contrary, praise to oneself brings joy to life and a sense of accomplishment, and it is also just nice. Any positive phrase immediately raises the tone and performance.
9. From the experience of the workaholic that I am: usually every working day has its own duration and since I am my own boss, his duration also depends on me. Therefore, in order not to relax, I set its duration for myself, and if I managed to do everything faster than usual, then I set about fulfilling what was planned for tomorrow, which means that I manage more, more rich?
10. Never retreat from the intended. Perhaps this is a rule that not only helps to organize my work time, but also my whole life. Whatever happens, I always stay true to my tasks for the day.
Even force majeure does not unsettle me. Therefore, I have the right to consider myself stubborn and I know that I always achieve what I want. It also helps me with a diary and a plan of action, which everyone can make up for their needs according to the general recommendations that are given above.
How to organize your time
Personal experience that will help you answer the question of how to organize your time in order to work effectively.
Как организовать себя и своё время?
Как стать организованным человеком? Известно, что с людьми, не владеющими данным навыком, опаздывающими на встречи, не умеющими расставляют приоритеты задач, справляться с ними, сложно сотрудничать и общаться. Они быстро устают, теряют контроль над собой, нервничают, что мешает им быть успешными и востребованными. Очевидно, что каждому современному человеку необходимо научиться организовывать свой день, жизнь, быт.
It is difficult to be organized - you have to put up with it right away, otherwise you shouldn’t start studying this issue in order not to break down under the weight of unusual circumstances. Self-control implies a person’s great desire to get away from the current regime, as well as a change in habits. What is inner concentration? This is a kind of education - everyone who has children knows how difficult it is to retrain them. However, the younger generation, a little resisting, still gives in and is retrained. Moreover, the term of such re-education takes only a few weeks, or even days.
Thus, starting your path to self-organization and further successful life, you should treat yourself as a child. To demand changes from oneself, but not to oppress the first mistakes, to enjoy every new achievement or good habit, and then to be proud of yourself.
How to become an organized person? First of all, deal with what you want. You can write on paper 100 desires, any, even the most non-standard. Next, on a separate sheet, make the criteria for a happy, in your opinion, life. Based on the above, it will be easy to highlight the most important tasks - starting from them, set 5 main goals for the next 5 years. Too many goals will quickly make you give up, as well as the shortest possible time, so follow your dreams slowly but surely.
Do you think that the diary is only necessary for business people? Not! An organized person should also have it, so get a comfortable organizer, write down everything you have planned. Specify not only the working and everyday moments, but also a holiday with entertainment. Thus, you will follow what you have done, see that you are resting on time, and also understand your own resources.
Organization is a priority. If you understand the importance of a particular business, it will be completed in the near future, and it may not even be paid attention to the non-execution of other, smaller or minor tasks. Accordingly, the main task should be in the first place in the to-do list, and everything else is achieved where possible.
It is difficult to engage in self-organization, without imagining how satisfied you are with your life, therefore, assess your satisfaction with the main areas - development, business, health, family, friends, leisure. Rate each item, based on the results, it is easy to understand in which direction more forces should be applied. For example:
- if you want to work and develop in business - work more, study, improve your skills,
- be healthy - eat right, exercise,
- family is important - pay more attention and time to your close ones, they themselves will begin to stretch and appreciate every moment,
- do you want a cozy house - make repairs, get out in time,
- rest - put a piggy bank, save money for the trip.
In this way, goals are simultaneously achieved and the level of satisfaction with life spheres rises.
To organize yourself is to learn how to manage your own capital. Receiving all types of income, write them in the income column, and making purchases, record the amount spent in expenses. At the end of the reporting period, that is, before the next salary, you will be able to evaluate the expenses and their need. Highlight unnecessary in red - this is something without which you could do, and the savings direct to the accumulation of funds for a major purchase or vacation.
Not knowing how to spend money, it is difficult to create reserves. In an unstable economy and frequent reductions in work, there should be a reserve of money.
The rules of personal organization and self-discipline are well known to people who have achieved success in this industry. The duration of the learning process of self-organization can be delayed, so it is important to take advantage of several tips that will help you become more organized and be like this all the time.
An organized person always lives in order, so when you teach yourself to organize, start small - lay out documents up to utility bills, check the state of your cabinets, dishes, and whether every thing has its place. All unnecessary things should be collected and thrown away, and if other family members make another mess or do not take care of the order you have brought, explain to them the importance of self-organization. Having made allies out of relatives, rather than enemies, it will be ten times easier to achieve success.
How to become collected and organized? Learn how to save your time to recover documents. Often they are lost, they need to copy or carry out other manipulations. Having a few duplicates in stock, you will save time and demonstrate efficiency. This tip is suitable for both work and home moments.
An organized person may be tired, forget something, so trust the paper. Write down everything you see fit, even if it seems funny to someone. It is better to look at a stylish notebook, than to stand in a thoughtful way, wondering why you came to this or that department.
Self-discipline, self-discipline is not convenient to learn - when you organize your day, you have to leave the comfort zone. However, this is necessary, otherwise nothing can be achieved, and any goal will become impossible. Be honest with yourself, do not let laziness or despair embrace you. Relaxing, you will not achieve anything - rest after you make your plans.
It is impossible to organize yourself for a person suffering from chronic sleep deprivation. It is so easy to achieve the opposite effect, worsening your health, so try to go to bed on time. Spend your time before going to sleep on the street, walking in the fresh air. So you will improve the quality of sleep, and in the morning you will feel a surge of energy.
How to organize your time to do everything? To do this, you need to note how long it takes to perform any of the tasks. On the basis of the data obtained, it will be clear which of the instructions should be carried out first and which ones take longer. At the same time, one should not torture oneself with questions “but could I do it faster,” “I could act so that the task was performed more efficiently”, etc. The matter is done, therefore, it is pointless to oppress oneself with failure. Any kinds of doubts are opponents of the organization - this is the way the human psychology works.
Being the organizer of your life means being able to concentrate on goals and be proud of yourself. External conditions, conditions, environment - all these factors do not always satisfy our needs. How to become more organized in such situations? Just take and do! Arming with the above recommendations, discarding emotions, begin to organize themselves! This is the only way to achieve the desired contrary to the conditions.
How to organize yourself and your time?
How to organize your day in order to become successful and achieve your goals? The answer to this question is known to people whose self-organization allows you to boldly take up any business and brilliantly cope with them.
Planning: how to organize your day to be in time
Planning: how to organize your day to be in time
Hello, friends! With you Ekaterina Kalmykova. I, and surely you, had to quite often come across situations when you do not have time to do something. Complete the promised project, take the time to the family, finish some planned things.
I think this happens because we do not know how to properly and correctly organize our time, and this is a very important component of our life.
Today I would like to talk about how to plan a day, so that everyone has time to do and carry out his plans exactly at the time in which you planned them.
So why do we need this skill? It's so good. Just think that you postponed a meeting with friends for the next week, and some things for tomorrow.
Do not have time, well, what can you do?
No, it's not as simple as it seems to you, at first glance. Many people suffer a lot just because they relate to time in such a disregard way.
First, they are constantly in a state stress. Yes, yes, it seems, it seems that stress has nothing to do with planning, but this is not so! The fact is that when you constantly postpone something due to the fact that you do not have time, unfulfilled matters turn into a huge snowball, which eventually falls on you with all your weight and follows you day after day. This is precisely the moment that causes stress.
Secondly, failures at work. If you constantly do not have time to perform this or that work task, then this will certainly have a negative effect on you. As a rule, such people rarely achieve something both at work and in life.
Thirdly, family problems. There are those who do not care about work, but there are those who put it in the forefront, forgetting about their family and not having time to spend time with it. And often on this basis conflicts and quarrels occur. A woman, as well as a man, is very important attention and care.
To avoid all of the above problems, you just need to start planning your day.
Let me share my thoughts on this. I am simply convinced of the need to plan my time. I think that this is especially important for people working at home. Since it is at home there are a lot of distractions that make it difficult to concentrate on doing the work.
What planning tools do I use? - Yes, nothing special, I do not use. Only diary and notebook. Everyone can help these items. Despite their simplicity, they are great help to plan your time and monitor the implementation of each planned business.
I used to neglect planning, but later I understood my mistake. I just stopped doing something, I was constantly distracted by something, forgot that I had planned to do something the day before, etc. In general, I spent my time on purpose. As time went on, business hung on me with a dead weight, and every day they became more and more. And I said to myself: “Stop! We must do something about it. ”
And then I came across a wonderful book by D. Allen, "How to put things in order: the art of productivity without stress."
I will give you details about it in the next article. Subscribe to not miss.
You can buy this book by this link and you deliver it by mail. You can get a digital version of the book here .
By the way, I recommend you to read a super-book that can motivate absolutely everyone. I am sure you will not regret.
I also started keeping a diary. A regular paper diary is much more convenient for me than all electronic equivalents. I admit, I tried a lot, including the famous Evernote, but this is not for me.
Now I have everything under control, I began to use my time more productively and I manage to carry out all the planned tasks. It turned out - everything is not so difficult.
The science that deals with the allocation of time resources is called time management. And, as a rule, people who want to learn this art, seek help from specialists who help for money.
We will have it easier and free.
First you need to determine why the distribution of tasks fails:
- The irresponsibility of man. He absolutely does not care what he has time to do and what is not.
- Perfectionism. When a person wants to do everything at once, and most importantly qualitatively. Giving all the time and effort to one case, the rest "hang."
- Revaluation of own capabilities. Too many tasks of different plan, which is difficult to handle and everything to do.
These are the main reasons that can prevent you from living a full life. And what do you need to fix this problem.
In fact, the solution is very simple. In order for you not to get tired at work and do everything at home, you need to analyze your time and plan it correctly.
I will dwell on this in more detail.
1.Make a to-do list. As a rule, I do this either in the evening or in the morning of the next day. Just listing what I need to do.
2.Make the distribution of cases. I rank things in order of importance.
3.Make a schedulethat will fit the cases.
All your day is ready!
I would add another important point - this is self-discipline. Indeed, without it, even the most well-written schedule will remain only on paper. You can not give in to your weaknesses, be lazy and put things off until later. It is necessary to strictly follow the schedule and then you yourself will notice how efficiently and productively your day passes.
In addition to the diary, a mobile phone and a computer can help you with the planned tasks. For example, on a mobile phone, you can create all sorts of reminders that will not allow you to spend extra time on some business. And if you are constantly sitting at a computer or laptop, you can use a variety of electronic schedulers (Evernote, Google Task, Todoist, Trello, etc.)
Even though it seems simple, in fact, sticking to a schedule is quite difficult, so think of a reward for yourself. Then it will be easier with the schedule, and in the future, if you want, you will be able to completely abandon it, because you will learn to manage to do the planned things without it.
The main question of the correct allocation of time is that a person does not know what to put on the foreground. When you learn to do this, it will be much easier for you to live.
Do not forget to plan your day in such a way that there is always time for your family. After all, this is the most important thing in life!
Now you know how to allocate time to get it all done.